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HB 235 - Sheriffs; certain records; electronic storage and retrieval

Twiggs, Ralph (8th)

Status Summary	HC:	PubS	SC:	DS&T	FR:	01/26/99	LA:	04/27/00	Signed by Governor

First Reader Summary

A BILL to amend Article 1 of Chapter 16 of Title 15 of the Official Code of Georgia Annotated, relating to general provisions applicable to sheriffs, so as to provide that a sheriff or employee of such officer shall be authorized to store for computer retrieval any or all records, dockets, books, indices, or files and to combine or consolidate any records, dockets, books, indices, or files in connection with the maintenance of any records required by law; and for other purposes.

Code Sections - 15-16-11

HB 235                                             LC 10 2597 
 
 
 
 
 
 
                        A BILL TO BE ENTITLED 
                               AN ACT 
 
 
  1- 1  To amend Article 1 of Chapter 16 of Title 15 of the Official 
  1- 2  Code of Georgia Annotated, relating to general provisions 
  1- 3  applicable to sheriffs, so as to provide that a sheriff or 
  1- 4  employee of such officer shall be authorized to store for 
  1- 5  computer retrieval any or all records, dockets, books, 
  1- 6  indices, or files and to combine or consolidate any records, 
  1- 7  dockets, books, indices, or files in connection with the 
  1- 8  maintenance of any records required by law, provided that 
  1- 9  any automated or computerized record-keeping method or 
  1-10  system shall provide for the systematic and safe 
  1-11  preservation and retrieval of all such records, dockets, 
  1-12  books, indices, or files; to provide that when a sheriff or 
  1-13  employee of such officer elects to store for computer 
  1-14  retrieval any or all records, the same data elements used in 
  1-15  a manual system shall be used, and the same integrity and 
  1-16  security maintained; to provide that records which the 
  1-17  sheriff is required to keep and which are computerized shall 
  1-18  be maintained and stored for computer retrieval in the 
  1-19  office of sheriff; to repeal conflicting laws; and for other 
  1-20  purposes. 
 
  1-21       BE IT ENACTED BY THE GENERAL ASSEMBLY OF GEORGIA: 
 
  1-22                           SECTION 1. 
 
  1-23  Article 1 of Chapter 16 of Title 15 of the Official Code of 
  1-24  Georgia Annotated, relating to general provisions applicable 
  1-25  to sheriffs, is amended by adding at the end of Code Section 
  1-26  15-16-10, relating to duties of the sheriff and penalties 
  1-27  for the failure of a sheriff to carry out any such duties, a 
  1-28  new subsection (d) to read as follows: 
 
  1-29    "(d) Nothing in this Code section shall restrict or 
  1-30    otherwise prohibit a sheriff or a deputy sheriff or clerk 
  1-31    acting under the authority of a sheriff from electing to 
  1-32    store for computer retrieval any or all records, dockets, 
  1-33    books, indices, or files; nor shall a sheriff or a deputy 
  1-34    sheriff or clerk acting under the authority of a sheriff 
  1-35    be prohibited from combining or consolidating any records, 
 
 
                                 -1- 
 
 
 
  2- 1    dockets, books, indices, or files in connection with the 
  2- 2    maintenance of any records of the kind specified or 
  2- 3    required in this Code section or any other law, provided 
  2- 4    that any automated or computerized record-keeping method 
  2- 5    or system shall provide for the systematic and safe 
  2- 6    preservation and retrieval of all such records, dockets, 
  2- 7    books, indices, or files.  When the sheriff or a deputy 
  2- 8    sheriff or clerk acting under the authority of the sheriff 
  2- 9    elects to store for computer retrieval any or all records, 
  2-10    the same data elements used in a manual system shall be 
  2-11    used, and the same integrity and security maintained." 
 
  2-12                           SECTION 2. 
 
  2-13  Said article is further amended by striking in its entirety 
  2-14  Code Section 15-16-11, relating to the disposition of books 
  2-15  which the sheriff is required to keep, and inserting in lieu 
  2-16  thereof a new Code Section 15-16-11 to read as follows: 
 
  2-17    "15-16-11. 
 
  2-18    All books which the sheriff is required to keep, after 
  2-19    becoming full, must be deposited in the office of the 
  2-20    clerk of the superior court to be kept as are other books 
  2-21    of record; provided, however, that records which the 
  2-22    sheriff is required to keep and which are computerized 
  2-23    shall be maintained and stored for computer retrieval in 
  2-24    the office of sheriff." 
 
  2-25                           SECTION 3. 
 
  2-26  All laws and parts of laws in conflict with this Act are 
  2-27  repealed. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
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